How Do I - Invite Others

Who can use this feature?

Full Access members who are community owners can invite eligible Australian Public Service Staff (APS) or external stakeholders, including individuals who have not yet registered, to join their community. To be eligible for GovTEAMS PROTECTED membership they must have a minimum AGSVA Baseline Security Clearance.

External Members who are community owners can invite existing GovTEAMS PROTECTED members to their community.

Full Access Members who are community owners

External Members who are community owners

Full Access Members who are community owners can invite others to their community, even those who are not already registered. When you invite someone to your community, they will be invited to join GovTEAMS if they don’t already have an account.

Communities can have up to 25,000 members.  Invite members from your GovTEAMS PROTECTED Dashboard or the Manage Community Tab in Microsoft Teams.  

  1. Log in to your GovTEAMS PROTECTED Dashboard
  2. Select the Invite members icon on the community card of the team/community you want to invite members to. 
  3. Start typing the name of the person you want to invite to see if they are a GovTEAMS PROTECTED member. 
     
    1. Existing member - select their name from the drop down. 
    2. Name is not found - type their email address into the field and select to invite. 
       
  4. Select Send invite.  
  5. If the people you invite are existing members, they will be added to your community and will receive an email notification. If they do not have an existing account, they will receive an email asking them to register and will appear as a pending invitation until they complete their registration. 

 

Downloadable Resources:

Community Owners - Invite others to your community - GovTEAMS PROTECTED

 

External Members who are community owners can invite existing GovTEAMS PROTECTED members to their community.

Communities can have up to 25,000 members.  Invite members from your GovTEAMS PROTECTED Dashboard or the Manage Community Tab in Microsoft Teams.  

  1. Log in to your GovTEAMS PROTECTED Dashboard
  2. Select the Invite members icon on the community card of the team/community you want to invite members to. 
  3. Start typing the name of the person you want to invite and select them form the list provided.
  4. Select Send invite.  
  5. The people you invite will be added to the community and will receive an email notification.

 

 

Frequently Asked Questions (FAQ)

 

How many members can I have in my community?

Each community can have up to 25,000 members.

Who can be invited to join my GovTEAMS PROTECTED community?

You can invite eligible Australian Public service Staff (APS) or external stakeholders to your community. To be eligible for GovTEAMS PROTECTED membership they must have a minimum AGSVA  Baseline Security Clearance.   When you invite someone to your community, they will be invited to join GovTEAMS if they don’t already have an account.

The level of access that they will have to GovTEAMS will vary depending on their membership type. APS staff with a .gov.au email address will have Full Access Memberships, giving them access to the full suite of tools and services that GovTEAMS has to offer. External stakeholders can be invited to join as an External Member.

Who can be promoted to community owner?

Full Access Members and External Members can be promoted to community owner. However, external members cannot invite anyone who is not already a GovTEAMS PROTECTED member.