GovTEAMS OFFICIAL Membership Types

There are three different membership types in GovTEAMS OFFICIAL. Each membership type has a different level of access to the service. 

Membership types

Overview of the different membership types in GovTEAMS OFFICIAL
Type Who is it for? Allocated an Office 365 licence
Full Access Member Suitable for APS employees* ✔️
Partner Membership Suitable for external stakeholders working with government who require full access ✔️
Guest Membership Suitable for external stakeholders working with government who require limited access  ❌

*If you’re a contractor with an Australian Public Service email address you can also register as a full access member.

State government employees are able to apply for a State Owner Membership, which is similar to a Full Access Membership.

Comparing membership types

GovTEAMS OFFICIAL Membership Types comparison table
Function Full Access Member (APS) Partner Guest
Self Register for GovTEAMS  ✔️ On request and must satisfy the approval process Must be invited by a Full Access Member
Account type identification No suffix (Partner) suffix (Guest) suffix
Create a Private/Hidden Community  ✔️ ✔️ ❌
Create and Facilitate a Meeting  ✔️ ✔️ ❌
Create a Chat ✔️ ✔️ ❌
Access to the Teams Calendar ✔️ ✔️ ❌
Community Owner Role  ✔️ ✔️ ❌
OneDrive  ✔️ ✔️ ❌
Post/Reply in a Community ✔️ ✔️ ✔️
Post/Reply in a Chat  ✔️ ✔️ ✔️
Upload a file to a Chat ✔️ ✔️ ❌
Upload a file to a Community ✔️ ✔️ ✔️
Manage a Chat Membership  ✔️ ✔️ Limited
GovTEAMS Dashboard  ✔️ ✔️ Limited
GovTEAMS Profile Edit  ✔️ Limited Limited
Co-Edit/Edit a file in a Chat  ✔️ ✔️ ✔️
Co-Edit/Edit a file in a Community  ✔️ ✔️ ✔️
Add/Manage Channels in a Community  ✔️ ✔️ ❌
Add/Manage Private Channels in a Community ✔️ ✔️ ❌
Creately - Create and manage workspaces ✔️ ✔️ Participate only
Full SharePoint Access  ✔️ ✔️ ❌
Create Open Communities  ✔️ By approval ❌
Search in Teams ✔️ ✔️ Limited

Community Roles

Your role determines your access and responsibilities within a particular community.

  • Owners create and maintain GovTEAMS OFFICIAL communities. They can invite or remove members, set community permissions and moderate content. Only full access members can become owners of a community.
  • Members participate in GovTEAMS OFFICIAL communities. Depending on the permissions set by community owners, members can post in a channel, edit documents and join an online meeting. Full access members or guests can participate as members of a community.