You are here

Who can create a community?

If you are a member of GovTEAMS, you can create a community.

Guests will not have the ability to create communities, however they can contribute and collaborate in communities they have been invited to.

Visit the account page for more information about user account types.

What are the different community types?

Community types

There are three types of communities in GovTEAMS. Communities can be open, closed or hidden.

Open - Open communities are easily discoverable. Members can join and participate at any time. 

Closed - Closed communities are easily discoverable, however Members must request to join or be invited to join. The request must be approved by a community owner of the community.  

Hidden - Hidden communities are not discoverable by anyone, Members must be invited to join hidden communities. 

Visit the communities page for more information about community types.

What you need to know before creating a community

Only members of GovTEAMS can create a community.

Before creating a community, you need to:

  • Establish the purpose of the community.

  • Search to see if there is another community that exists with the same purpose.

  • Determine if you would like the community to be open, closed or hidden.

  • Decide who will be the second community owner if you decide the best option is to create a new community.

  • Familiarise yourself with the community owner responsibilities.

How to create a community

See below for the steps involved on how to create a community: 

Step 1: Login to GovTEAMS

Step 2: Click on Create community

Step 3: Read and accept the community owners Terms and Conditions

Step 4: Complete the Community details screen

Step 5: Receive email notification

Step 4 - Community details

This information will assist users who are part of your community understand its purpose. The community information is also used to suggest relevant communities to other Members.

You will be asked to fill in the following fields:

  • Community name - Use a name that is most relevant for your community
  • Description - Enter a detailed description of your community
  • Community type - Select the appropriate community type from the drop down options.
  • Nominated second owner - Nominate a second community owner to ensure administration rights are not lost.
  • Tags - Provide key words that is relevant to your community to allow others to find the community.

Click Next - If the community name is already taken you will be prompted to change the name of the community 

By clicking Next you are agreeing to the community owners terms and conditions and the community will be created. 

Step 5 - Email notification

It will take approximately 1 hour before the new community is available and ready to use in GovTEAMS. You will receive an email when the community is ready to use.

Click Return, this will return you to GovTEAMS where you can continue to collaborate while your community is being created.

What should I use my community for?

Promote activities

You can share news, updates and promote upcoming events. 

Key features:

  • Office online (Word, PowerPoint, Excel, OneNote)
  • Microsoft Teams (instant chat, video/auto meeting and conference, channels)
  • SharePoint (mini site, events, recent documents, blog post)  
  • Forms (online surveys)

Example: APS News

Share information with community members about activities happening across government. Build a trusted source of information that is sent out on a regular bases, usually by the community owner. 

Community type: - open

Build a network

Bring together like-minded people to engage on topics, interests, or areas of practice. 

Key features:

  • Office online (Word, PowerPoint, Excel, OneNote, Outlook)
  • Microsoft Teams (instant chat, video/auto meeting and conference, channels)
  • SharePoint (mini site, events, recent documents, blog post)  
  • Forms (online surveys)
  • Delve (personal profiles)

Example: Procurement

Connect with other procurement specialists and interested members. Share and develop documents and foster participation in the community. 

Community type: - open 

Collaborate on a project

Bring your teams together to meet virtually, co-author documents and track tasks.

Key features:

  • Office online (Word, PowerPoint, Excel, OneNote, Outlook)
  • Microsoft Teams (instant chat, video/auto meeting and conference, channels)
  • SharePoint (mini site, events, recent documents, blog post)  
  • Forms (online surveys)
  • Delve (personal profiles)
  • Planner (task management)

Example: Cross agency project

Collaborate with other members online. Organise virtual meetings, co-author documents and manage individual and group tasks to meet a project mandate or objective.

Community type: - closed, hidden

Support Type: